Opportunity Living

Administrative Office Assistant - $2,000 BONUS!

Date Posted
May 31, 2023
Full Time
Opportunity Living
1890 East Main Street
Lake City, IA 51449, US

Job Details

Location: Lake City 

Hours: Monday-Friday 8:00 a.m.- 4:30 p.m.

Job Purpose

The Administrative Office Assistant provides high-level administrative support to the Chief Executive Officer, Chief Financial Officer, Directors, and other administrators. Ensures the organized completion of job tasks by the secretarial team and functions as a team leader.


Duties and Responsibilities

  • Perform as the administrative assistant to the CEO, CFO, Directors, and others and be responsible for completion of tasks as directed.
  • Compose, type and edit correspondences, reports, memoranda and other materials as assigned by directors/administrative staff.
  • Complete and distribute monthly administrative reports to Board Members.
  • Be responsible for the administrative duties at monthly board and committee meetings as assigned, including the documentation and distribution of meeting minutes.
  • Assist in the scheduling, organization, and set-up of meetings, trainings, events, etc. Maintain the calendar for conference rooms/training rooms.
  • Schedule for repair of office equipment through contracted service agreements or with repair specialists.
  • Ensure supplies are available for all office equipment through the Director of Facilities Management.
  • Operates office machines as required.
  • Assist the Director of Community Relations and Development with special events, planning and coordinating for fundraisers.
  • Assist staff with printing, copying, and faxing as needed.
  • Aid in the CARF reporting and documentation process.
  • Provide regular communication, feedback, and information sharing with staff.
  • Maintain flexibility of schedules to provide adequate front desk coverage.
  • Attend meetings and other work functions outside of regular office hours when needed.
  • Assist in ensuring the effective and efficient operation of the organization by performing all duties as assigned by supervisor/manager.
  • Maintain professional competency by participating in continuing education, in-services, and personal growth experiences.
  • Protect the privacy of clients and staff by maintaining confidentiality of records and personal information and follow all policies and procedures under the Health Insurance Portability and Accountability Act (HIPAA).
  • Admin to our Doc Records program and complete scanning of client documents.
  • Assist in keeping supplemental program and donation software up to date.



  • High School Diploma or GED required.
  • Associate’s Degree or two years’ experience in a secretarial, administrative assistant, or other related position preferred.
  • Must possess excellent verbal and written communication skills.
  • Must be proficient on computers and working with office equipment. Proficient in Microsoft Office Suite or similar software.
  • Ability to type 60 words a minute.
  • Must be detail-oriented and have good organizational skills.
  • Must be able to collaborate with many different individuals across departments, inside and outside the organization.
  • Ability to maintain confidential information.
  • Must be able to perform job duties with frequent interruptions or distractions and maintain cooperative working relationships with co-workers and the public.
  • Must have a sincere respect for and desire to work with persons with disabilities.
  • Commitment to Opportunity Living’s Mission and Vision.
  • Must have the ability to communicate with all persons in a culturally competent manner.
  • Ability to pass criminal/registry background checks.
  • Clear tuberculosis screening.
  • Ability to pass and maintain required trainings such as CPR/First Aid, Dependent Adult/Child Abuse, and Behavior Management Program, or other training as assigned per specific job duties.

Contact Information


Teresa Irwin - Human Resources Director


(712) 464-8961 

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