- Full Time
The Administrative Assistant provides administrative and secretarial support for the Organization, including typing, scanning, and filing. Aids in answering non-routine correspondence and assembles confidential and sensitive information. Deals with a diverse group of external and internal contacts at all levels of the organization. Independent judgment is used to plan, prioritize and organize diversified workload. Recommends changes in office practices or procedures.
- Composes, types and edits correspondence, reports, memoranda and other materials.
- Establishes, develops, maintains and updates filing system for client/member information, including electronic storage system. Retrieves information from files and electronic storage system when needed.
- Trains and assists other staff/consultants in the correct procedure for the electronic storage/retrieval of current/historical documents for clients/members as necessary.
- Maintain and update client/member information on the electronic record system.
- Records client/member financial records, and distributes client/member accounting data to appropriate supervisors.
- Perform the reconciliation and verification of accounts regarding cash at hand and cash at bank.
- Organizes and prioritizes large volumes of information.
- Operates office machines as required.
- Back up to the Executive Administrative Assistant and Secretary/Receptionist when needed.
- Performs administrative and other duties as directed by the CFO for all departments.
- Protect the integrity of the Organization by maintaining confidentiality regarding the Organization’s finances.
- Assists in ensuring the effective and efficient operation of the organization by performing all duties as assigned by supervisor/manager.
- Maintains professional competency by participating in continuing education, in-services, and personal growth experiences.
- Protects the privacy of clients/members and staff by maintaining confidentiality of records and personal information and follow all policies and procedures under the Health Insurance Portability and Accountability Act (HIPAA).
- High School Diploma or GED required.
- Associate’s degree and two year’s related experience preferred.
- Proficiency in Microsoft Office.
- Training and/or experience in clerical procedures; customer service principles and practices; keyboard skills and the ability to work a multi-feature telephone system.
- Must have knowledge of spreadsheets and accounting software. Experience in Quicken and/or QuickBooks, or similar application preferred.
- Valid driver’s license.
- Must be detail-oriented with effective time management skills.
- Excellent written and verbal communication skills.
- Must have a sincere respect for and desire to work with persons with disabilities.
- Commitment to Opportunity Living’s Mission and Vision.
- Exceptional communication skills required. Must have the ability to communicate with all persons in a culturally competent manner.
- Ability to pass criminal/registry background checks.
- Clear tuberculosis screening.
- Ability to pass and maintain required trainings such as CPR/First Aid, Dependent Adult/Child Abuse, and Behavior Management Program, or other training as assigned per specific job duties.
Brook Mikkelsen - Director of Human Resources